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City Map of Facilities
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GULFPORT DEPARTMENT OF LEISURE SERVICES
RESERVATION
INFORMATION:
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Reservations for a specific date are accepted on a first come first serve
basis. Reservations are done
based on the calendar year (January thru December).
Gulfport Community Center Facilities are closed on Sunday and
holidays. Facilities reserve the
right to block authorized dates based on holidays, scheduled maintenance or
other personnel matters.
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Reservations for groups composed of persons under the age of 21 will be
issued only to adults who accept supervisory responsibility during the
period covered by the rental contact.
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Reservations are not official unless placed on an approved reservation form
and a mandatory security deposit ($100) is paid.
Rental fees are due two-weeks (14 days) prior to the event to confirm
your event. The Department of
Leisure Services reserves the right to cancel the event without notice if
payment is not received 2 weeks in advance.
Payments may be in the form of a check, cash, or money order.
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Community Center staff reserves the right to book events before and after
your confirmed rental time.
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Cancellations of confirmed reservation by the renter must occur more than
two weeks prior to the event.
Failure to do so will result in loss of security deposit.
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The
City of Gulfport reserves the right to cancel a scheduled event without
liability. Refunds will be made if cancellation is necessary. SECURITY DEPOSIT
INFORMATION
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A
$100 Security deposit is required for all rentals.
If an event causes the need for any cleaning procedures which are: A)
beyond the scope of normal community center maintenance, B) repairs or
replacement due to structural or equipment damage, or C) the event does not
meet or exceeds the contractual terms, the security deposit in part or in
total may be used to pay for these services.
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A
facility inspection will be conducted immediately following the event by the
Community Center staff to determine the condition of the facility, including
the assembly areas, restrooms, and kitchen.
If all clean up requirements are completed, no damage has occurred,
and the rental time has not been exceeded, the center representative will
approve the release of the deposit.
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The
security deposit fee will be returned to the renter approximately 4-5 weeks
after the event. Due to collection policy, the security deposit will be
deposited and a reimbursement check will be issued by the city of Gulfport. SERVICES PROVIDED:
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A
Community center attendant will be on duty during the entire event.
The attendant will open the facility, and provide information and
direction. The attendants are
not permitted to serve, decorate, or be involved in the event.
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Tables and chairs are provided and will be set up and taken down by the
center staff. Room configuration
diagrams must be submitted at least one (1) week prior to the event.
Tables and chairs are not to be taken outside by the renting party.
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If
an event requires more than one set up in the same room, ad additional fee
of one (1) hour’s rental may be charged for each setup.
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Additional equipment is available and can be reserved.
Please inquire about availability with center staff.
It is the renter’s responsibility to provide sound system and AV
equipment that may not be available at the center.
The renter also bears the responsibility if the event needs
additional tables/chairs.
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The
facility reservation allows two hours preparation time and one hour of clean
up for each event at no additional charge.
This preparation time is for musicians, decorators or deliveries to
be received. No additional time
is given as part of the rental contract.
If additional time is needed, the renter may rent additional hours
contiguous to the event for set up at half of the hourly rental rate.
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Arrangements must be made by the renting party or caterer to have all rental
equipment picked up and removed from the center immediately following the
conclusion of the event. The
City of Gulfport is not responsible for any damage to or theft of any items
left by the renting party or caterer. CLEANING POLICIES
& REQUIREMENTS:
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TABLES-All
tables must be cleared of all items such as table linens, dishes,
decorations, etc. and wiped down.
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TRASH-
All trash must be placed in receptacles provided.
Any trash that does not fit into the receptacles must be taken to the
trash dumpsters located on site.
The Community Center will provide additional liners if needed.
Boxes must be broken down before being placed in the dumpster.
It is the renter’s responsibility to monitor trash cans during the
event and empty as needed.
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DECORATIONS- All decorations must be taken down and removed
from the center. All decorations
must be UL approved (flame retardant.
The use of nails, tacks, scotch, tape, staples, pins, etc. is not
permitted. Decorations or any
type of wire cord may not be hung, tied, or draped on any light fixture
inside or outside the facility.
All decorations must be taken down and removed from the facility immediately
after an event. All decorations
must be approved by the center staff at least one week prior to event. The
use of glitter, metallic confetti, straw, and sand is not permitted.
Decorations may be required to pass fire marshal approval.
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KITCHEN-The
kitchen and bar areas must be thoroughly cleaned and returned to their
original level of cleanliness.
This includes all work areas, ovens, stoves, grills, refrigerators, sinks,
and floors. All food and
equipment brought in by the renting party/caterer must be removed prior to
leaving the facility. Supplies
needed to clean the kitchen and bar must be provided by the renting party
with the exception of a mop, broom, and trash can liners.
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Each
piece of equipment used must be shut down properly and cleaned.
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Clean any spills and/or food debris in ovens or on racks.
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All
stainless steel surfaces (prep tables and work counters) must be washed with
dish soap and hot water; sprayed with disinfectant; and dried with a clean
soft cloth.
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Grills must be brushed with a wire brush, and run through the dishwasher if
available. Areas around grills should be wiped clean.
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Remove all food particles from sinks, wash with dish soap, hot water, spray
with disinfectant and dry with soft clean cloth.
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Empty, rinse and replace mesh food particle screen inside the dishwasher.
Restack dish trays.
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Empty refrigerators and walk-ins of all food and beverage, clean inside of
refrigerators, mop any spills in the walk ins, wipe off all racks with a
damp cloth.
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Sweep all debris from floor and mop all floor surfaces used with detergent
and hot water.
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Empty all warming bins and refrigerated bins of all food and wipe clean with
a damp cloth
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Empty all grease traps and spill pans and wash with dish soap and hot water.
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Wash
braising pans with dish soap and hot water, remove all particles, rinse
thoroughly and dry with a clean soft cloth.
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Clean all stainless steel surfaces behind and above cooking areas.
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*Note- Caterers must furnish all cooking and serving utensils.
In addition, all clean up supplies must be furnished by the caterer
or renting party. The Community
Center will provide a mop, broom, and trash can liners.
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GENERAL CLEANING-
Sweeping and mopping the floor is not the renter’s
responsibility and will be done by the community center staff.
However the facility should be relatively free of spills and debris.
If excess trash, food, or spills are left on the floor, the security
deposit will be with held to compensate for the additional clean up
required.
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If
the clean up requirements are not completed in a satisfactory manner, the
security deposit or portion thereof will be retained to cover the cost of
required clean up, including materials and labor. ADDITIONAL
POLICIES AND CONDITIONS:
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Parking availability is not guaranteed and may be limited.
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Check with attendants for entrance routes and service areas.
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Storage is not available either before or after an event.
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Barbecuing requires advanced approval and is restricted to certain areas
outside the facility.
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Rice, birdseed, confetti, hay, straw and glitter are not permitted in or
outside the center.
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Smoking is not permitted inside the community center.
All City of Gulfport facilities are “smoke free”.
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The
renting party is responsible for securing all required permits if necessary
and must present evidence prior to rental.
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The
applicant/renter and/or organization agrees to hold the City of Gulfport
harmless of any and all claims arising from their rental and further agrees
to defend and pay any and all costs incurred by the City as a result of any
claims against the City arising from the rental and use of the contracted
City facilities.
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Under no circumstances shall the renter sublease or allow any other party to
use the facility during the contracted time & date.
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Sitting or standing on tables is not permitted, and could result in serious
injury if table collapses.
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Any event that
charges an admission fee or at which goods are sold must obtain a business
license from the City of Gulfport Finance Department at least ten (10) days
prior to the event and must charge tax per the state law.
(Additional regulations
may apply regarding rental fees)
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Fees
will not be refunded for reserved time not used.
Reserved time may be adjusted up to two weeks prior to event. ALCOHOLIC BEVERAGE
POLICY:
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Alcohol may be consumed without a permit when there is no monetary exchange
for the beverage or when there is no admission charged to the event.
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Events involving the exchange of monetary consideration (i.e. Purchase of
meal or a meal ticket with any form of alcohol being served as part of the
meal) required a License from the State of Mississippi tax Commission.
They will issue a temporary license to non-profit groups who wish to
sell beer, wine or distilled spirits at fundraisers.
Approval for the permit must be granted by the City of Gulfport
representative prior to going to the State Tax Commission.
The State Tax Commission will not issue permits to private citizens
or groups. A caterer with a
liquor license must serve alcoholic beverages at events held by private
citizens or groups where money is exchanged.
State Tax Commission Contact Information:
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The
alcohol permit must be prominently displayed during the event.
The Community Center attendant is required to check the license prior
to allowing alcohol to be served. SECURITY:
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Security may be
required for certain types of events held at the community center.
Each renting party will be notified if their event requires security
and the number of uniformed officers needed.
All security is handled through the Gulfport Police Department.
Community Center staff will submit event information to GPD.
Any events involving alcohol will require a minimum of 2 security
officers.
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The
cost of security is $20/hour per officer for a MINIMUM of 4 hours.
Payment must be submitted to the officers on the date of the event.
Additional security details can be arranged with GPD by calling
868-5838. Failure to provide
required security may result in the cancellation of the event and forfeiture
of the security deposit.
INSURANCE (if applicable): Failure to abide by these rules and regulations may result in the loss of all or a portion of the security deposit and/or loss of future rental priveleges. REVISED 1/29/2010
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